Frequently Asked
Questions (FAQ) in IDIS
1. What is Internet Document Imaging System?
Internet
Document Imaging System (IDIS) is a web-based document retrieval system. There are seven computer systems that were integrated
into the IDIS system:
·
Document Automated Filing
System (DAFS)
·
Historical Certificates of
Occupancy Index
·
Historical Building Permits
Index
·
Plan Check Inspection System
(PCIS)
· EQI-94 (Northridge EQ)
· Paradox database of Historical Paper Plans
· Keymaster
2. How do I use IDIS?
IDIS is a web-based system and as such requires the user to
have a computer with Internet access to search with IDIS. There are two ways of using IDIS Internet
Web Retrieval:
·
Document Search
·
Parcel Search
3. What is Document Search and when do I use it?
Document
Search is one type of search in IDIS that allows the user to search for
specific documents. This is often used
when the parcel or other document information are already known. There are four ways of doing a document
search using the IDIS Internet Web Retrieval:
·
By Address
·
By Legal Description
·
By Assessor Number
·
By Document Number
4. What is Legal Description?
The
primary purpose of a legal description (title description) is to describe a
particular parcel of land in a way that uniquely describes only the subject
parcel, without ambiguity. The common
numbers associated with the legal description are tract and map ref numbers.
5. What is Tract?
The
tract name or number designation of the tract recorded with the Los Angeles
County Recorder for the parcel. An
example of a tract number would be TR 51742.
It can also include the block name or number, the lot name or number,
and the arb for that parcel.
6. What is a Map Ref?
The Los Angeles County Recorder designation for the map
books containing the recorded legal description of the parcel.
7. What is an Assessor Number?
The property tax bill number as established by the Los
Angeles County Tax Assessor for the parcel.
It consists of a four digit Mapbook, three digit Page and three digit
Parcel Number.
8. What is a Parcel?
A
parcel is a distinct, continuous portion or tract of land.
9. When do you use a Parcel Search?
This
type of search is used when searching IDIS for any information associated with
a parcel. There are three ways of doing
a parcel search using the IDIS Internet Web Retrieval:
·
By Address
·
By Legal Description
·
By Assessor Number
10. What is a Document Report?
Document
Report is the detailed information of a document record. It will show the date the report was
generated, the list of available digital image(s), the document numbers such as
Building Permits; the record id, document type/subtype, document date, status, document
version, project name or any other information that pertains to the selected
record; the property addresses, legal descriptions, parcel identification
number, permit references, census tracts, council district information, contact
information and the file reel, batch and frame associated with the document.
11. What is a Summary of Records?
A Summary
of Records is the overview of the document records that were selected from the
result screen. It displays document
type and subtype, document date, document number and the reel, batch and frame
information for each document record selected.
12. What is a Historical Monument Number?
It
is the number assigned to the historical building or monument.
13. What is a Digital Image?
Digital
images are scanned images of documents such as letters, memos, permits, etc.,
that are in electronic format that are associated with a document record.
14. Why can’t I view the digital image?
To
view a digital image, the user must initially download the FileNET Panagon IDM
Java Viewer. Please see the section,
View and Print the Digital Image from the Table of Contents on the Help
Pages. However, there are some
document’s digital image(s) that are restricted and cannot be viewed without
the proper authorization or rights.
15. When do I send an email to the Records Administrator?
Choose
Records Administrator to send any correspondence to the Data Management Records
Section.
17.
When do I send an email to the Request Box?
Choose
Request Box to send any correspondence to the Web Master.